We are seeking a highly organised and proactive Personal Assistant to provide comprehensive administrative support to the executive team. The ideal candidate will possess excellent communication skills, be adept at managing multiple tasks efficiently, and demonstrate a high level of professionalism. This position offers an opportunity to work in a dynamic environment where attention to detail and discretion are paramount. The ideal candidate will be highly organised, self-motivated, flexible, and eager to learn. You will play a crucial role in providing effective day-to-day support to Directors and driving high standards across the organisation. You will be supporting two Directors, ensuring their daily operations run smoothly.
This role is hybrid opportunity based out of Ipswich Town Centre.
Duties/Main Responsibilities
Diary Management:
Efficiently manage calendars, arrange events, book meeting rooms, and coordinate catering.
Prepare and distribute meeting papers, take minutes, and follow up on action items.
Travel Management:
Organise travel arrangements, including flights, train journeys, and accommodation.
Event Coordination:
Support the organisation of external events such as the annual golf day, Colleague Awards, and leadership events.
Report Production: Assist in producing Board reports and monthly business updates across the Group and its subsidiaries.
Information Support: Provide research and reports to support Directors' needs, including financial and statistical information.
Customer Focus: Serve as a professional first point of contact for internal and external communications.
Document Drafting: Contribute to communications by drafting documents, creating promotional literature, and preparing presentations.
Team Support: Assist with the induction and training of new team members as needed.
Time Management: Prioritise commitments to ensure efficient use of time for Directors.
Confidentiality: Handle sensitive information with discretion.
Coordination: Work collaboratively with other Executive PAs to support the Group's operations.
This role is ideal for a motivated individual seeking a rewarding opportunity to utilise their organisational talents within a supportive team.
Previous experience supporting an exceutive team/senior management individual is essential.
SS25
