Business Support Officer - Minute Taker
Rate of Pay: £16.08 per hour PAYE
Location: Hybrid basis, days are scheduled according to meeting schedule. Onsite office will be Central and South Locatility Family Hub, Birchills, WS2 8NG.
Working Hours: 37 hours per week. Monday - Thursday 8:45am to 5.15pm with 1-hour unpaid break. Friday's 8:45am - 4.45pm with 1 hour unpaid break.
Duration: temporary basis, 6 months with potential to extend.
Opus People Solutions are recruiting on behalf of our Client, Walsall Council, for a Business Support Officer - Minute Taker to support Children's Service's on a temporary basis.
Daily Duties:
- Minute Taking - Provide support by attending and taking minutes of a variety of meetings on a regular basis and to cover any sickness or absences of the Minute Takers within the Team. Training and shadowing will be provided.
- Supporting the Team - Monitoring and responding to incoming calls and emails.
- Diary Management - booking rooms, events and meetings via Microsoft Teams or Outlook, with good time management to avoid conflictions of timings.
- Administrative Responsibilities - maintaining records and filing systems.
Essential Experience:
- Experience of typing minutes of various meetings and excellent typing skills and ability is essential for this role.
- Ability to meet expected turn around deadlines for the Meeting Minutes to be documented, shared with relevant authorities and departments and saved to database.
- Strong experience in previous Administration, Business Support, PA or Receptionist roles.
- Knowledge and understanding of MS365 packages, including MS Teams, Outlook and Excel.
- Previous experience in a busy office environment.
- Strong organisational and time management skills.
- Strong ability to prioritise, meet deadlines and adaptable to reprioritise in cases of urgent matters.
- Excellent written and verbal communication skills with a friendly and welcoming manner.
- Ability to work well within a Team, also having strong initiative to work independently.
- Commitment to work onsite Monday - Friday.
- Excellent customer service skills.
If you are a professional and driven individual wanting to support Walsall Council's Children's Services with a passion to support to the service in achieving outstanding results, apply now!
