The Operational Finance Assistant plays a critical role in supporting the Operational Finance Lead and the wider business in executing financial and business functions. This position ensures the accuracy, compliance, and efficiency of financial processes, encompassing payroll, invoicing, margin management, and system administration.

Key Duties & Responsibilities

Operational Finance

• Provide comprehensive support for all operational financial transactions, including payroll processing, invoice generation, margin reporting, and pay adjustments.
• Manage temporary and permanent invoicing, rebates, advance processing, and self-billing.
• Assist with resolving credit control queries promptly.
• Monitor and manage various payment types, including processing payments for Off-Payroll workers.
• Maintain and update calculators used for rate determination, particularly regarding changes in AWR or Statutory Employment regulations.
• Assist with Intermediaries Reporting and ONS submissions.

System & Process Administration

• Set up suppliers and clients within VMS/InTime systems.
• Assist with timesheet importing processes.
• Conduct regular reviews and monitoring of margins, variances, and potential risks, providing insightful feedback.
• Identify and implement process improvements, leveraging automation and AI where applicable.
• Support financial aspects of implementations and projects across the organisation.

Reporting & Analysis

• Generate ad hoc reports as requested by the business and/or clients.
• Support audit queries, ensuring compliance and accuracy of financial records.

Collaboration & Continuous Improvement

• Proactively identify opportunities for efficiency enhancements and process improvements.
• Encourage team members to contribute ideas for optimisation.
• Foster collaborative relationships across the organisation to identify synergies, optimise efficiencies, and address challenges effectively.

Person Specification

Essential Skills & Experience

• Previous experience in finance, invoicing, or payroll within a recruitment environment preferred.
• Proven ability to manage deadlines and achieve targets.
• Strong organisational skills with flexibility to reprioritise tasks as required.
• Proactive problem-solving approach, with the ability to anticipate and address challenges.
• Demonstrated ability to thrive under pressure and cover for colleagues during absence.
• Proficiency in Microsoft Office, particularly Excel (V Lookups, IF statements, Pivot Tables).
• Ability to deliver complex information clearly and consistently.
• Meticulous attention to detail to ensure accuracy in all tasks.

Personal Attributes

• Strong commitment to collaborative work to drive better outcomes for the business.
• Alignment with and dedication to upholding Opus values.