Sales Ledger

Reference SCC-Vert01
Service Suffolk County Council
Contract Type Permanent
Location Suffolk
Job Type Full-time
Start Date 30/09/2019
Hours per week 37.5
Salary Annual salary from £16,000 to £18,000, Up to £18k depending upon experience

Sales Ledger

Sales ledger role consisting mainly of:

Raising customer invoices and ensure correct billing of customers across the group of companies to produce sales invoices and credit notes accurately and in a timely manner. Use of multiple systems to extract data for certain business areas

Using an upload and extract system to produce invoices for the parent company and to reconcile the file sent to the parent to the data within the finance system

Build a process for gathering ad-hoc billing information from multiple heads of service

  • Reconciling billing data to CRM systems to ensure all contracts are invoiced
  • Use multiple systems for gathering contract billing data across a wide variety of services and entities
  • Working with the credit controller to ensure customer invoices have correct data
  • Resolving customer queries to help ensure invoices are paid to credit terms by telephone or email
  • Responding to emails into a centralised mailbox
  • Maintaining customer records in the finance system
  • Communicating changes to customers throughout the business to ensure accurate and timely billing
  • Ensure the finance system is set up in a way to best serve the credit controller
  • Key function within the sales ledger team
  • Provide cover for other members of the sales ledger team (cash allocation and credit control)
  • Ensuring templates are up to date for any communications to customers
  • Processing changes to client contracts
  • Reviewing and presenting new ideas for processes
  • Working across all entities of the group, ensuring compliance to accounting rules and processing internal transactions

 

  • Finance team
  • Heads of service and service contract managers
  • Parent company finance team
  • Customers

Specialist Requirements;

  • The finance system used across the business is Exchequer
  • Raising sales invoices in the finance system and sending to customers
  • This uses a variety of different methods – some are manually input – others are uploaded into the finance system. Data can be sent over manually, on job sheets or extracted from different systems depending on the service
  • Work with heads of service to ensure all contracts are invoiced at the correct time and rate with the correct customer information (such as purchase order numbers)
  • Produce an invoice schedule and ensure invoices are raised appropriately
  • Raise invoices to parent company which are compliant to their individual finance system (Oracle) and communicate with parent company finance team (this is a separate system from the one used within the Vertas business)
  • Ensuring managers have obtained a purchase order number or correct GL code to enable charging
  • Resolve queries from parent company (budget codes, PO numbers etc)
  • Information is gathered from a wide variety of internal sources and needs consolidating prior to processing
  • Update customer information as necessary
  • Revise and update sales invoicing processes
  • Reconcile the customer account balance for the parent company to the purchase account statement (parent company record)
  • Resolve customer queries by working with heads of service and management accounts in the finance team as appropriate
  • Support the company credit controller with any ad-hoc or support needed
  • Allocate customer receipts to sales invoices if needed
  • Answer queries from the centralised email mailbox in a timely and professional manner
  • Work with the sales ledger team
  • Reports to the Sales Ledger Supervisor

 

This job description is current. It may be amended in any way following consultation with the post holder to take account of changes or anticipated changes in the organisation or management of Vertas Limited.

  • A-C GCSE or equivalent in English and Maths
  • AAT qualification (or studying towards)
  • Numerate

ESSENTIAL

  • Experience of working on the sales ledger
  • Raising invoices to a large volume of customers
  • Ability to work with a variety of systems
  • Reconciliation experience
  • Excel skills for data validation

DESIRABLE

  • Credit Control
  • Finance System Exchequer experience
  • Cash allocation experience
  • High level of written English
  • Ability to work with multiple managers
  • Ability to work within a large growing organisation
  • Working under pressure with an ability to prioritise
  • Understanding of month end ledger processes

ESSENTIAL

  • Can do attitude
  • Experience of month end responsibility
  • Ability to deliver to deadline
  • Efficient

DESIRABLE

Experience of process change and confidence to implement new ideas

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