Purchase Ledger

Reference SCC -Vert02
Service Suffolk County Council
Contract Type Permanent
Location Suffolk
Job Type Full-time
Start Date 30/09/2019
Hours per week 37.5
Salary Annual salary: £18,000, From 18000 per year

Purchase Ledger

The purchase ledger is a busy function within the Vertas Finance Team

  • Administration of the purchase order system (X365) including training, setting up new users and maintaining system
  • Sending purchase orders for authorisation to correct manager
  • Matching purchase orders to invoices and creating the supplier invoice on the finance system
  • Printing invoices from central email box
  • Creating supplier payment runs for authorisation
  • Processing supplier payments in the bank, BACs software and finance system
  • Reconciling supplier statements and following up missing invoices etc
  • Reconciling transactions and ledgers as needed
  • Allocation of payments to invoices
  • Ensure work on transactional processing is to a high level of accuracy and completed in a timely manner
  • Responding to emails into a centralised mailbox
  • Filing of supplier invoices to maintain good financial records
  • Maintaining supplier records and other supplier documents in the finance system
  • Resolving both supplier and internal queries to help ensure invoices are paid to credit terms by telephone or email
  • Play a key part in ensuring the month end closure is on time, all tasks completed accurately and finalised as part of the month end routine
  • Support the management accountant with queries arising during the finalisation of financial performance each month
  • Ensure the finance system is set up and ongoing development in a way to best serve the team, business and supplier. Reviewing and presenting new ideas for continual improvements
  • Documentation of processes
  • Training other colleagues across the group
  • Support with audit processes for the group
  • Provide support and cover for other members of the ledger team
  • Working across all entities of the group, ensuring compliance to accounting rules and processing internal transactions

 

  • Finance team members
  • Heads of service and contract managers
  • Suppliers

Specialist Requirements;

  • The finance system used across the business is Exchequer
  • Good level of Microsoft Excel knowledge
  • Good level of accountancy knowledge
  • Ability to work with high volume data
  • Member of the Vertas Group Ledger Team
  • Reports to the Vertas Group Ledger Team Supervisor

 

This job description is current. It may be amended in any way following consultation with the post holder to take account of changes or anticipated changes in the organisation or management of Vertas Limited.

 

 

ESSENTIAL

  • A-C GCSE or equivalent in English and Maths
  • Numerate

DESIRABLE

  • AAT qualification (or studying towards)

ESSENTIAL

  • Experience of working on a purchase ledger
  • Ability to work with a large volume of transactions
  • Ability to work with a variety of systems
  • Reconciliation experience
  • Excel knowledge
  • On-line banking knowledge

DESIRABLE

  • Exchequer experience
  • Ability to automate processes

ESSENTIAL

  • High level of written English
  • Ability to work with multiple managers
  • Ability to work within a large growing organisation
  • Ability to work within a team
  • Good communication skills
  • Ability to work under pressure, to tight deadlines
  • Ability to support colleagues

DESIRABLE

  • Presentation experience for training colleagues

ESSENTIAL

  • Working under pressure with an ability to prioritise
  • Experience of month end

DESIRABLE

  • Understanding of month end ledger processes

 ESSENTIAL

  • Can do attitude
  • Experience of month end responsibilities for the team
  • Ability to deliver to deadline
  • Efficient
  • Fast paced workload / environment

 DESIRABLE

  • Experience of process change and confidence to implement new ideas

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