General HR Administrator

Reference HQ00022755
Service Peterborough City Council
Contract Type Temporary
Duration 12 weeks Temporary then to Permanent for the right candidate.
Location Peterborough
Job Type Full-time
Hours per week 8:30am - 4:30pm Monday – Thursday & 8:30am – 4pm Friday
Rate Contact us, £19,312 - £20,092 per annum

About the Job:

We are currently looking for an enthusiastic individual with high quality communication and general admin skills to role out a General HR Administration role at Clare Lodge secure homes.

As a General HR Administrator, you will provide efficient and effective administrative support to Clare Lodge in meeting its business objectives. Looking for someone with an experienced admin background and a great opportunity for graduates.

  • Undertake task as defined within the core function of the Business Team these include; Lounge Administration, Rota Master, Clear Care, Reception, Recruitment, Register of Adults, Archive etc. These tasks will be allocated by the Finance and Office Manager and will be the substantive task for each member of the General Administration Team.
  • Act as a first point of contact for the service, including enquiries which may be emotive, distressing and complex in nature; assessing the nature and urgency of the call and responding or referring to senior officers (e.g. Duty Manager) as appropriate.
  • Process and respond promptly to incoming communications (post, telephone, email, face to face), accurate message taking, copying and distributing information as necessary
  • To provide statistical information for internal and external customers as directed by the Finance and Office Manager.
  • Produce a range of documents including reports/letters/emails and presentations to a good standard by the required deadline.
  • Collect, process and input data into the Homes management systems and databases (e.g. X Drive, Clear Care, RotaMaster etc.) ensuring accuracy and security of data and compliance with statutory requirements
  • Use electronic and manual filing systems with due regard to security and confidentiality
  • Organise meetings and statutory events (e.g. Young People meetings, Reviews etc.), ensuring that appointments are realistically planned with regard to timing and venue; venue, catering and resources are booked appropriately; and preparing materials to support the event
  • Maintain record-keeping systems for recording and monitoring service processes and provide regular summary reports to Finance and Office Manager and Manager as directed.
  • Support the recruitment, interviews and data management of all staff in line with statutory requirements.
  • Qualification in ECDL or equivalent.
  • Intermediate knowledge of Microsoft systems; including Word, Excel, Database etc.
  • Meeting note taking
  • Health and Safety
  • Customer Service
  • Effective communication with a diverse variety of stakeholders both verbally and in writing
  • Managing a pressured workload and meet deadlines
  • Able to use own initiative and plan work
  • Ability to display a calm and non-confrontational approach
  • Working with a multidisciplinary team.
  • Working with professionals from different backgrounds eg. Health Education etc.
  • Delivering to business objectives.
  • Holiday entitlement of up to 31 days per annum, pro rata (including bank holidays)
  • Permanent equivalent council pay rates offered after 12 weeks
  • 2% pension contribution from employer
  • Flexible working hours
  • Opus candidates hear about jobs first
  • Opportunity to apply for permanent positions as an ‘internal candidate’
  • Gain experience to support permanent applications

We recruit to all temporary and interim vacancies within Peterborough City Council. Register today to be first to hear about all our live jobs.

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