Finance & Office Coordinator – Peterborough

Reference N/A
Directorate Peterborough City Council
Service Peterborough City Council
Contract Type Temporary
Duration Initially 3 months with potential to extend/go permanent
Location Cambridgeshire
Job Type Full-time
Start Date ASAP
Hours per week 37
Rate From £11.50 to £13.21 per hour

About the Role:

We are currently recruiting for a Finance and Officer Coordinator to help provide efficient and effective business support to Clare Lodge in meeting its business objectives.

This role will be based at Clare Lodge which is a secure Children’s Home and based just outside of Peterborough. The role will be initially for 12 weeks, with the potential to be extended/made permanent.

  • To provide, efficient, effective business support to all functions of the service, developing and maintaining administrative/office systems and procedures in accordance with PCC policy and procedures.
  • To supervise and manage the office team.
  • To support the Home in meeting its financial obligations by processing/monitoring and reporting on all the finance systems.
  • Responsible for recording and monitoring Business Department staff holidays ensuring agency cover.
  • Engage in the quality monitoring arrangements of the home, creating and keeping a range of data solutions, gathering information from within and outside the service in relation to performance of the Business.
  • Assist with the ordering and maintaining of supplies of stationery and equipment and completion of the service inventory in accordance with City Council standing orders and within budgetary constraints.
  • To monitor and audit filing and record systems, ensuring accuracy, confidentiality and security of information.
  • To advise on finance matters for the BSI Manager as required.
  • One off projects as directed by the BSITL and the Management team
  • To carry out all responsibilities with regard to the Council’s Equalities Policy and Procedures and Customer Care Policy.
  • To comply with all Health & Safety at work requirements as laid down by the employer.
  • The council is committed to safeguarding and promoting the welfare of children and vulnerable adults and expects all staff and volunteers to share this commitment.
  • Financial Systems (preferably but not essential Local Authority)
  • Intermediate knowledge of Microsoft systems; including word, excel, database etc.
  • Meeting note / minute taking
  • Health and Safety
  • Customer Service
  • Effective communication with a diverse variety of stakeholders both verbally and in writing
  • Managing a pressured workload and meet deadlines
  • Able to use own initiative and plan work
  • Ability to display a calm and non-confrontational approach
  • Willingness to work within all PCC guidelines
  • Ability to work flexibly to meet the Homes requirements
  • Willingness to undertake and complete all relevant training and development
  • Working with financial systems
  • Working in an office environment
  • Working in a multi disciplinary team
  • Working with professionals from different backgrounds e.g. health, education etc.
  • Delivering a business plan objectives
  • ECDL or equivalent
  • Level 3 Business/Finance qualification or equivalent
  • Holiday entitlement of up to 31 days per annum, pro-rata (including bank holidays) where applicable
  • Permanent equivalent council pay rates from commencement
  • Pension contribution from employer
  • Flexible working hours
  • Opus candidates hear about jobs first
  • Opportunity to apply for permanent positions as an ‘internal candidate’
  • Gain experience to support permanent applications

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