Communications Administrator

Reference HQ00020421
Contract Type Temporary
Duration 3 months
Location Northamptonshire
Job Type Full-time
Start Date ASAP
Hours per week 37
Rate £11.46 per hour

About the job:

We are seeking a Communications Administrator to join the team at Northamptonshire County Council. The role is likely to be up until 31st March.

As Communications Administrator you will work as part of the Communications Team providing a comprehensive range of administrative and communications executive services and ensure the provision of timely and accurate information to relevant team members in support of the Communications Team’s protocols, processes and tasks.

Full job description available on request.

  • Provide a confidential, comprehensive administration service for the Communications Team for COVID-19 and where required, NCC business as usual activities ensuring that processes and systems are maintained and functioning effectively.
  • Daily monitor and action the shared COVID-19 Comms inbox, supporting when necessary additional monitoring of the Communications-NCC email inbox.
  • Review, update and distribute the COVID-19 communication incident action log in line with agreed frequency and operational demand.
  • Instigate remind and chase ALL COVID-19 Communication Plan actions; constantly reviewing and re-prioritising as necessary to expedite in accordance with deadlines and any emerging issues.
  • Distribute to agreed timescales and deadlines, COVID-19 Communication Sitrep reminders to all team members, District & Borough communications, operational colleagues and Partners as per agreed protocols and deadlines.
  • Produce, maintain and host/manage the a number of powerpoint presentations to support a range of meetings, as required.
  • Oversee all planning, monitoring and updating of all COVID-19 communication actions to be taken on social media activity.
  • Co-ordinate and distribute the weekly COVID-19 Partner Communications Brief and Update.
  • Manage and monitor the ongoing COVID-19 Communications master task and action plan for the team.
  • Manage preparation of team meeting agendas and action logs.
  • Manage the team Zoom video meeting account, scheduling and setting up multi-attendee meetings.
  • Manage and maintain the team meetings calendar, annual leave calendar, on-call rota and all communication templates and asset libraries.
  • Where requested, manage and co-ordinate diaries, support meetings by taking notes, transcribing and distributing minutes/actions. Progress action points within agreed timescales.
  • Co-ordinate, plan and provide administrative support to COVID-19 communication projects and where requested by the Head of Communications, other specialised activities of the team and wider NCC Communications team.
  • Maintain and support any systems that are in place, including IT, archiving, filing and electronic storage systems that may be in use to ensure effective delivery of services.
  • Deal with meeting bookings, correspondence and telephone enquires including prioritising and taking necessary administrative action according to defined procedures, in order to facilitate an effective and prompt response by Service staff.
  • Provide an efficient and confidential administrative service, including use of Word, Excel, PowerPoint, databases, email Outlook etc. Arrange all aspects of inter-agency and inter-departmental meetings as requested.
  • Process general financial claims and payments in accordance with NCC regulations and guidelines.
  • Maintain a high degree of confidentiality for all information handled.
  • Liaise with other staff, both internal and external, to ensure appropriate exchange of information.
  • Demonstrate awareness/understanding of equal opportunities and other people’s behavioural, physical, social and welfare needs.
  • Ensure that reasonable care is taken at all times for the health, safety and welfare of yourself and others and comply with the policies and procedures relating to health and safety within the department.
  • Carry out any other duties which fall within the broad spirit, scope and purpose of this job description and which are commensurate with the grade of the post.

We work directly with Northamptonshire County Council to fill vacancies. Register today to be first to hear about all our live jobs.

 

Apply for job role

Call us for more information or fill in the form below


Call us on 03301 242800
or fill in the form below

PLEASE UPLOAD YOUR CV:

Yes By submitting this form I agree to Opus People Solutions'
Privacy Policy, allowing you to hold my details on file, to share
my CV with recruiting managers in order to find me a job and to
send me marketing information & job opportunities.

Why choose Opus?

NEW JOBS COME HERE FIRST

We get sight of all temporary and interim vacancies for Suffolk County Council and Babergh & Mid Suffolk District Councils first. By working through Opus, you will be notified of the job opportunities before any other recruitment agencies are even aware.

WE'RE PUBLIC SECTOR EXPERTS

We have a wealth of knowledge and experience within the public sector, with many of our employees having previously worked for and with both Suffolk County Council and Babergh & Mid Suffolk District Councils for several years.

EXCELLENT SUCCESS RATE

In the last month alone, we filled 95% of jobs using our own pool of registered candidates. The remainder went out to our trusted supply chain.

Testimonials

“I have found Opus People Solutions to be effective and efficient. Staff in the team take good care to help candidates and managers, with accurate information and advice.”

Balwinder Kaur, Interim Assistant Director

“Opus are a friendly, quick responding group, who have always been able to provide the resources as and when I need it. Thank you for making my job that little bit easier!”

Martin Finbow, PC Skills Centre Manager

“I highly recommend Opus as an agency. They were extremely supportive through all the recruitment process and the relevant paperwork. I’m thoroughly enjoying my new role and my colleagues are extremely friendly.”

Andreea Catarov, Business Support Officer

“I have found that Opus colleagues are good at matching the skills of people to the vacant post; the CVs I have received have been ‘spot on’. The process for recruiting a temporary assignment is clear and well supported by Opus staff.”

Sue Farrow, Placement Team Manager

“Thank you for providing me with the excellent job searching opportunities, easy to use website, efficient register process, friendly and helpful staff. I had a great experience of using Opus and will definitely choose Opus again.”

Ronnie Tidy, Assessment Co-ordinator

“I have had great success working with Opus on our recruitment requirements. The level of success we have experienced working with Opus and sourcing and filling our vacancies, has been excellent. I have built up a brilliant working relationship with them, they have the time to fully understand our business and recruitment needs.”

Hannah Pittock, Schools’ Choice

“Opus was very helpful in the recruitment process, I was lucky enough to get a placement within the council instantly. The team are incredibly friendly and are always happy to help.”

Jamaal Guthrie, Customer Service Advisor

“Opus have been great in finding temporary work for me. They have been extremely helpful and I would highly recommend their services if you are looking for a platform to build skills, confidence and gain experience in a work place and further.”

James Brown, Business Support Officer

“Opus were able to source and provide a number of specialist professional engineers on both long and short term arrangements to help me manage workloads. Managing these appointments via the online portal was a straightforward process.”

Colin Godfrey, Structures Manager

“The service I received was fantastic, Opus helped me obtain a temporary position to gain office and professional experience which I lacked after finishing university. My temporary position was also made permanent in a role that I found both enjoyable and interesting.”

Megan Lloyd, Customer Service Advisor

Let's talk about your next job...

Register