Clerk to the Council

Job Category: Technical & Professional
Reference
Service Town/Parish Councils
Contract Type Temporary
Duration Various
Location Suffolk
Job Type Full-time
Start Date Various
Hours per week Various
Rate £15.00 per hour

About the job:

We are currently looking to register Locum Clerks to the Council/ Town Clerks to be responsible for ensuring that the instructions of the council in connection with its function as a local authority are carried out.

As a Clerk you will advise the Council on, and assist in the formation of, overall policies to be followed in respect of the authority’s activities and in particular to produce all the information required for making effective decisions and to implement constructively all decisions.

You will be accountable to the council for the effective management of all its resources and will report to them as and when required.

Working hours will depend on the individual needs of each council. Full and part time opportunities available.

  • Ensure that statutory and other provisions governing or affecting the running of the Council are observed.
  • Monitor and balance the Council’s accounts and prepare records for audit purposes and VAT/or to monitor the work of a designated other officer designated the Responsible Financial Officer.
  • Ensure that the Council’s obligations for Risk Assessment and to ensure are properly met.
  • Prepare, in consultation with appropriate members, agendas for meetings of the Council and Committees. To attend such meetings and prepare minutes for approval other than where such duties have been delegated to another Officer.
  • Attend all meetings of the Council and all meetings of its committees and sub-committees other than where such duties have been delegated to another Officer.
  • Receive correspondence and documents on behalf of the Council and to deal with the correspondence or documents or bring such items to the attention of the Council.  To issue correspondence as a result of instructions of, or the known policy of the Council.
  • Receive and report on invoices for goods and services to be paid for by the Council and to ensure such accounts are met. To issue invoices on behalf of the Council for goods and services and to ensure payment is received.
  • Study reports and other data on activities of the Council and on matters bearing on those activities. Where appropriate, to discuss such matters with administrators and specialists in particular fields and to produce reports for circulation and discussion by the Council.
  • Draw up both on his/her own initiative and as a result of suggestions by Councillors proposals for consideration by the Council and to advise on practicability and likely effects of specific courses of action.
  • Supervise any other members of staff as their line manager in keeping with the policies of the Council and to undertake all necessary activities in connection with the management of salaries, conditions of employment and work of other staff.
  • Monitor the implemented policies of the Council to ensure they are achieving the desired result and where appropriate suggest modifications.
  • Act as the representative of the Council as required.
  • Issue notices and prepare agendas and minutes for the Parish Meeting: to attend the assemblies of the Parish Meeting and to implement the decisions made at the assemblies that are agreed by the Council.
  • Prepare, in consultation with the Chairman, press releases about the activities of, or decisions of, the Council.
  • Attend training courses or seminars on the work and role of the Clerk as required by the Council.
  • Work towards the achievement of the status of Qualified Clerk as a minimum requirement for effectiveness in the position of Clerk to the Council.
  • Continue to acquire the necessary professional knowledge required for the efficient management of the affairs of the Council.
  • Attend the meetings and conferences of Suffolk Association of Local Councils and other bodies as relevant.

 

  • Ability to deliver projects efficiently to budget.
  • Credibility to deal with the public and other local authorities or other organisations.
  • Teamworking skills.
  • Excellent organisational skills and the ability to prioritise.
  • Flexibility for weekend/evening work.
  • A willingness to attend meetings or events to represent the Councils, should it be required.
  • Ability to provide minutes, agendas and reports and other written material using clear and concise English.
  • Experience or knowledge of the parish sector with an appreciation of the role and strategic importance of the town and parish sector.
  • A willingness to undertake training to gain the understanding of the legal and procedural issues surrounding them would be essential.
  •  Certificate in Local Council Administration (CiLCA) or other local administration qualification.
  • Opus candidates hear about jobs first.
  •  2% pension contribution from employer.
  •  Flexible working hours.
  •  Easy to use time sheeting system.
  •  Weekly pay.
  • Opportunity to hear about other roles Opus recruits for.
  • Dedicated admin team to assist with queries.

We work directly with Suffolk County Council and Babergh and Mid Suffolk District Councils to fill vacancies. Register today to be first to hear about all our live jobs.

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