Business Support Officer/Administrator – Outbreak Management

Reference HQ00020249
Service Cambridgeshire County Council
Contract Type Temporary
Duration 13 weeks/until position filled permanently
Location Cambridgeshire
Job Type Full-time
Start Date ASAP
Hours per week 37 over 5/7 days to include evening and weekend working
Rate £10.41 per hour, enhanced rates for Saturday/Sunday Working

About the job:

As a Business Support Officer/Administrator for Cambridgeshire County Council through Opus Cambridgeshire, you will support the single point of contact (SPOC) shared inbox that receives all outbreak notifications on Covid-19 and provide administration support to the Public Health Managers managing the SPOC inbox 7 days / week 8am to 8pm. The post holder will be required to work flexibly over 7 days including some evening and weekend working within a shift pattern

 

Remote working is offered for this role, however candidates will need to be able to collect/return IT equipment and be available, if required, to attend meetings.

  • Provide timely and effective administrative and secretarial support in relation to the single point of contact shared inbox and support the Public Health Service as required.
  •  Respond to queries, liaising with Officers, Managers and departments to ensure all advice and communication is delivered to County Council and Public Health standards and regulatory guidelines.
  •  Oversee document and data management in relation to Covid 19 (paper and electronic), including filing, data processing and distributing sensitive documents. This will be highly sensitive and confidential information.
  • Oversee the collection, collation & manipulation of a wide range of information using CCC information systems, to generate reports, prepare letters, memos and documents.
  •  Assist with the organisation, co-ordination and delivery of facility and service management.
  • Assist with monitoring and/or management of budgets in accordance with County council financial processes, systems and instructions
  •  Interrogate, process and maintain financial information – making recommendations for appropriate action.
  • Undertake financial support duties as required to support the efficient delivery of services.
  • Oversee that meetings and events are properly planned and arrangements co-ordinated, including liaising with external partners
  •  Ensure accurate records of meetings are taken and necessary follow up action undertaken.
  •  Produce accurate minutes at short notice for Incident Management Team (IMT) meetings that may be called on the day and the  ability to turn around minutes in hours which will be required  for  clear for decision making purposes.
  •  Use and maintain the Council’s databases and information systems to produce reports, presentations, undertake analysis and provide recommendations for action.
  •  Assist with the monitoring of Council and Service policies & procedures and contribute to the development of the service and promotion of initiatives (including creating presentations, marketing, promotional and learning/training materials).
  •  Represent team/section at meetings and on working groups
  • Ability to process highly sensitive data in relation to Covid 19 using a variety of Excel formats.
  •  Handle a number of data sources enter data accurately within a range of excel spreadsheets that needs to be updated within set time schedules.  Data entry including the management of rota scheduling and updates.
  •  Knowledge and ability to adhere to GDPR processes when managing and processing sensitive confidential personal identifiable data. Assist in Public Health case management ensuring that all procedure documents are regularly updated and archived within specific timescales.
  •  Ensure all historic data linked to Covid 19 cases is entered accurately and in a timely way onto a new case management system.

Successful candidates will need to be available to start immediately, with flexibility to work over 7 days including some evening and weekend working within a shift pattern.  A proven background within administration is required, ideally gained within highly confidential and sensitive data.

  •  Holiday entitlement of up to 31 days per annum, pro-rata (including bank holidays) where applicable
  •  Permanent equivalent council pay rates offered after 12 weeks
  • Pension contribution from employer
  •  Flexible working hours
  •  Opus candidates hear about jobs first
  • Opportunity to apply for permanent positions as an ‘internal candidate’
  •  Gain experience to support permanent applications

We work directly with Cambridgeshire County Council to fill vacancies. Register today to be first to hear about all our live jobs.

Apply for job role

Call us for more information or fill in the form below


Call us on 03301 242800
or fill in the form below

PLEASE UPLOAD YOUR CV:

Yes By submitting this form I agree to Opus People Solutions'
Privacy Policy, allowing you to hold my details on file, to share
my CV with recruiting managers in order to find me a job and to
send me marketing information & job opportunities.

Why choose Opus?

NEW JOBS COME HERE FIRST

We get sight of all temporary and interim vacancies for Suffolk County Council and Babergh & Mid Suffolk District Councils first. By working through Opus, you will be notified of the job opportunities before any other recruitment agencies are even aware.

WE'RE PUBLIC SECTOR EXPERTS

We have a wealth of knowledge and experience within the public sector, with many of our employees having previously worked for and with both Suffolk County Council and Babergh & Mid Suffolk District Councils for several years.

EXCELLENT SUCCESS RATE

In the last month alone, we filled 95% of jobs using our own pool of registered candidates. The remainder went out to our trusted supply chain.

Testimonials

“I have found Opus People Solutions to be effective and efficient. Staff in the team take good care to help candidates and managers, with accurate information and advice.”

Balwinder Kaur, Interim Assistant Director

“Opus are a friendly, quick responding group, who have always been able to provide the resources as and when I need it. Thank you for making my job that little bit easier!”

Martin Finbow, PC Skills Centre Manager

“I highly recommend Opus as an agency. They were extremely supportive through all the recruitment process and the relevant paperwork. I’m thoroughly enjoying my new role and my colleagues are extremely friendly.”

Andreea Catarov, Business Support Officer

“I have found that Opus colleagues are good at matching the skills of people to the vacant post; the CVs I have received have been ‘spot on’. The process for recruiting a temporary assignment is clear and well supported by Opus staff.”

Sue Farrow, Placement Team Manager

“Thank you for providing me with the excellent job searching opportunities, easy to use website, efficient register process, friendly and helpful staff. I had a great experience of using Opus and will definitely choose Opus again.”

Ronnie Tidy, Assessment Co-ordinator

“I have had great success working with Opus on our recruitment requirements. The level of success we have experienced working with Opus and sourcing and filling our vacancies, has been excellent. I have built up a brilliant working relationship with them, they have the time to fully understand our business and recruitment needs.”

Hannah Pittock, Schools’ Choice

“Opus was very helpful in the recruitment process, I was lucky enough to get a placement within the council instantly. The team are incredibly friendly and are always happy to help.”

Jamaal Guthrie, Customer Service Advisor

“Opus have been great in finding temporary work for me. They have been extremely helpful and I would highly recommend their services if you are looking for a platform to build skills, confidence and gain experience in a work place and further.”

James Brown, Business Support Officer

“Opus were able to source and provide a number of specialist professional engineers on both long and short term arrangements to help me manage workloads. Managing these appointments via the online portal was a straightforward process.”

Colin Godfrey, Structures Manager

“The service I received was fantastic, Opus helped me obtain a temporary position to gain office and professional experience which I lacked after finishing university. My temporary position was also made permanent in a role that I found both enjoyable and interesting.”

Megan Lloyd, Customer Service Advisor

Let's talk about your next job...

Register